Just a reminder SY is now 20-21 so new students will have been added and old students are gone. SVM billable logs are affected by this – meaning you are seeing new students old billing which the previous school should handle. Also if you have Temporary Access to another school you have SVM access as well. For those who have asked for access to another school so you can finish up the IEP information with
There have been questions regarding a memo we released last November. Special Education Office would like to make a clarification for FAQ #3. The memo states: 3. What is the process to determine comparable services? 1. The new HIDOE school shall schedule a meeting within five school days with at least the following members present:a. Administrator/administrative designee;b. Parent(s)/legal guardian(s); andc. Special education teacher to gather information, and determine comparable services. Clarification:The meeting must be held within five school days upon enrolling in the new school.
eCSSS Sandbox is refreshed annually to provide current anonymized data (e.g. SB scores, enrollments, etc.). Any previous inputted data or training scenarios have been removed.Users can begin inputting data and training scenarios for SY 2020-21 on July 7, 2020.
The Hawaii State Department of Education schools, including public charter schools, will mail the annual free appropriated public education (FAPE) letter to parents of students who are on your school’s eCSSS Declined FAPE Students report. The annual free appropriate public education (FAPE) letter to parent(s)/legal guardian(s) of students and adult students who exited the public schools, not including out-of-state transfers, consistent with 34 Code of Federal Regulations §300.101(a), must be offered annually. Hawaii State Department of Education Schools
Transportation office understands that there may be a need for curb-to-curb transportation for students who missed an assessment session due to the unexpected shut down of school. NOTE: For students who already have a previously submitted Summer ESY ST-11b on file, do NOT create a new request for the assessment date(s). Instead, Transportation Office is asking users to update the exiting ST-11b form that is on file and use the comment section. Please include the
Final scores have been loaded and exits were processed. You may now print exit letters (or save to PDF file) for those students who became Functionally English Proficient (FEP). All FEP letters should be printed or saved before the school year ends on May 29, 2020, and kept on file for future sending if they cannot be distributed now. Contact your Complex Area EL leads if assistance is needed with this process. Note, if any
In the cases where all 4 Progress Reports were completed and an additional 5th Progress Report is necessary, an “Addendum Progress Report” has been created. This new adjustment in eCSSS will allow us to keep all documentation on the past “Progress Reports” while giving us the flexibility to include the new information in an addendum. To prepare for this change, the attachment below guides the user through the process of documenting the “Addendum Progress Report.”
Although the memo does not specify a due date regarding when documentation should be uploaded into eCSSS, it is highly recommended that upload be completed by May 29, 2020. If you have any questions, please contact your Special Education District Educational Specialist.
To document a delay within the Section 504 process, please follow the same process listed within the “Documenting Delays in eCSSS Due to COVID-19 Guidance Final” document. If after exhausting multiple efforts to meet timelines, teams are unable to convene because of COVID-19, the SFT team must clearly document in eCSSS: Any delays impacted by COVID-19; The reasons for the delay(s); and Agreement(s) with parent(s)/guardian(s) in the Prior Written Notice (PWN).
The Office of Special Education Programs (OSEP) has changed the requirement for reporting the Least Restrictive Environment (LRE) continuum for the 5-year-olds in Kindergarten. In order to report data accurately, the electronic Comprehensive Student Support System (eCSSS) has been updated to align with OSEP’s new reporting requirement. Beginning School Year 2020-2021, OSEP will require all states to report the LRE for students who are: Five (5) years of age and enrolled “in Preschool to be
The information in these links are confidential and may be legally privileged. It is intended solely for the use of Hawaii Departmental Employees. Access to this information by anyone else is unauthorized. Disclosure of information from this website is also prohibited. If you are not a Department of Education employee, any disclosure, copying, distribution or any action taken or omitted to be taken in reliance on it, is prohibited and may be unlawful. Privacy of student identifiable data is governed by the Family Educational Rights and Privacy Act (FERPA).